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Christmas and New Year in Sedgemoor

Sedgemoor District Council will remain open for business as usual during the holiday period on all days except bank holidays.

Rubbish and recycling collections will be two days later from Monday 25th to Friday 29th December, and one day later between Monday 1st to Friday 5th January. A Bank Holiday Collection leaflet from the Somerset Waste Partnership is available here: Icon for pdf Christmas & New Year Refuse Collections 2017/2018 [22.09KB]

Procurement


The procurement unit at Sedgemoor District Council is developing ways to buy goods and services we need in accordance with Best Value principles.

The Procurement Unit is looking to reassess the way goods are purchased or services delivered and consider all procurement options and approaches available. This may include aggregating the purchasing requirements to establish Council-wide contracts for common goods and services, standardising products, introducing on line purchasing where possible.

The Procurement Unit also advises on the methods most appropriate and relevant to the particular type of procurement including legislative requirements e.g. EU Directives and also compliance with the Council's own Contract Standing Orders.

How to do business with Sedgemoor District Council

Sedgemoor District Council seeks a diversity of supply solutions from all enterprise sectors. It is recognised that the services, construction works and supplies provided by the Council have a significant impact on the quality of life for the community. It is vital that these services are delivered to a high standard. Procurement is the process of acquiring goods, works and services from suppliers on behalf of the Council and the local community.

Procurement activities identify the option that offers the best value for money for the Council. It also provides a structure for engaging with and managing suppliers who want to do business with us.

Achieving best value for money forms the basis of all procurement decisions within Sedgemoor District Council.

Becoming a Sedgemoor District Council supplier

The Council advertised opportunities for contracts over £30k on  Supplying the South West portal

When selecting a supplier for The council officers must comply with SDC contract standing orders which were adopted 19th Dec 2012

Officers of the Council must follow certain rules when procuring goods, services and works. These rules ensure that we follow a fair and transparent process.

Total value of contractType of purchaseProcess
Up to £1,000Supply of goods, services or works.

Single quotation.

If Expenditure is less than £1000, a single quotation is sufficient.

£1,001 to 5,000Supply of goods, services or works.

Minimum two quotations.

£5,000 to £30,000Supply of goods, services or works.Minimum three written quotations / tenders.
£30,000 to EU thresholdsSupply of goods, services or works.

Invitation to tender.

A minimum of four suppliers invited to tender.

All contracts over £30k will be advertised on the portal at Supplying the South West portal where suppliers can register their interest in working for SDC free of charge.

Value in excess of EU thresholds:

  • Supplies £173k
  • Goods £173k
  • Works £4.1 million
(Approximate values subject to change bi-annually.) 
Supply of goods, services or works.EU procurement rules apply.
Contract management and contract opportunities

Once a contract has been awarded, the supplier must ensure that quality and performance stated in the tender documents are maintained (or improved) throughout the contract period.

The Council monitors contract progress and the standard of services or works provided to ensure contract requirements are met. For works contracts this involves regular communication with a designated Project Manager and submission of activity records. For service contracts a named officer is designated to monitor the performance of the service provider.

Documentation to support suppliers in tendering. The Council spends approximately £15 million on goods, works and services annually.

Contracts and opportunities

We are now publishing our contracts and tender opportunities on the new Supplying the South West portal web portal, alongside a growing number of other councils in the South West.

This regional portal gives you a one-stop shop window on contract opportunities from a growing number of councils in the South West. Even without registering, you can use the portal to look for information about existing contracts and new opportunities.

If you register as a supplier then you can opt to receive email notification of any tender opportunities that would be of interest to you. You can specify which councils and what contract types are of interest. As a registered supplier you will also be able to register your interest in any advertised opportunity and request the tender documents to be sent to you. The service is completely free of charge.

Sedgemoor has already started putting opportunities on the portal and will be doing so increasingly in the coming months.

The portal also now serves as Sedgemoor's published contracts register.

Procurement policy statement

Procurement is the process by which Sedgemoor District Council buys in goods, services, works or other assets. The process used is consistent with the Councils corporate objectives, policies and external Financial Regulations and Legislation.

Procurement of goods and services policy statement

Sedgemoor District Council always seeks to obtain best value by evaluating the total costs of goods and services. This includes reviewing issues such as warranties and maintenance costs as part of any decision making process.

Electronic procurement policy statement

Sedgemoor District Council supports the move to electronic procurement and will adopt this way of working where it is shown to offer best value. Where practicable Sedgemoor District Council will obtain quotations, place orders and process payments by electronic means.

Economic development policy statement

Sedgemoor District Council recognises that its external expenditure can impact on the economy of the District and the wider County. In reaching its decisions we will consider the affect of these decisions in terms of local employment and the support of the local economy.

Environmental and equalities issues policy statement

The Council recognises the positive impact it can have in these areas and makes an assessment of these areas as part of the procurement process.

Updated January 2009

What Sedgemoor District Council buys

The Council buys goods services and works from a range of suppliers. Contracts vary from small one off purchases to large works or service contracts.

Typical Council purchases include:

Goods

  • Computer hardware
  • Computer software
  • Stationery
  • Photocopiers
  • Vehicles

Services

  • Refuse collection
  • Cleaning
  • Advertising
  • Insurance
  • Utilities

Works

  • Construction
  • Building maintenance
What we have spent Supplying the South West portal