Guide to organising community events
If you fancy organising a community event to celebrate with your friends and neighbours, there are a few things to consider very early on in your planning stages, especially if the event will be on private/council land.
If you are planning to charge an entrance fee or charge for alcohol, the event will be almost certain to be considered as a 'commercial event' and you will need help and advice from our Licensing team, early in the process, as you may need to apply for a licence: Licensing
If you need to have your road or street closed to traffic, you will need to apply for a Road Closure. Be aware, this takes at least 8 weeks, as organisations such as taxi and bus firms need to have a period of consultation. Details of how to apply for a road closure are available here: Temporary Road Closures
Any events on Sedgemoor District Council land will require our consent. To hire our land you or your club/ group will need public liability insurance for up to £5 million, as well as working with us to complete the relevant risk assessments and agreeing to certain stipulations to ensure event safety.
For community event hire there is a booking fee per event of £21.00 or a block booking fee (two or more, but less than four events booked at once) of £51.00.
There will be no charge made when a public open space is hired for activities such as wedding photos, carol singing, children's activities etc., provided the conditions of hire are met.
Our Football pitches can also be hired for formal club or charity matches and such bookings are given priority in parks, where there are pitches, during the football season.
To make a provisional event or pitch booking please contact Clean Surroundings on 0300 303 7803 or visit Booking events and permits for more information. For general information about our parks and gardens please visit Parks & Open Spaces.
For more general information on the organisation of community events there are numerous websites that give all sorts of advice about organising all nature of events, large or small. You may find the following helpful but please note it does not replace the guidance or requirements issued by the council.