The Procurement Unit is looking to reassess the way goods are purchased or services delivered and consider all procurement options and approaches available. This may include aggregating the purchasing requirements to establish Council-wide contracts for common goods and services, standardising products, introducing on line purchasing where possible.
The Procurement Unit also advises on the methods most appropriate and relevant to the particular type of procurement including legislative requirements e.g. EU Directives and also compliance with the Council's own Contract Standing Orders.
Sedgemoor District Council seeks a diversity of supply solutions from all enterprise sectors. It is recognised that the services, construction works and supplies provided by the Council have a significant impact on the quality of life for the community. It is vital that these services are delivered to a high standard. Procurement is the process of acquiring goods, works and services from suppliers on behalf of the Council and the local community.
Procurement activities identify the option that offers the best value for money for the Council. It also provides a structure for engaging with and managing suppliers who want to do business with us.
Achieving best value for money forms the basis of all procurement decisions within Sedgemoor District Council.
The Council advertised opportunities for contracts over £30k on Supplying the South West portal
When selecting a supplier for The council officers must comply with SDC contract standing orders which were adopted 19th Dec 2012
Officers of the Council must follow certain rules when procuring goods, services and works. These rules ensure that we follow a fair and transparent process.
|Total value of contract||Type of purchase||Process|
|Up to £1,000||Supply of goods, services or works.|
If Expenditure is less than £1000, a single quotation is sufficient.
|£1,001 to 5,000||Supply of goods, services or works.|
Minimum two quotations.
|£5,000 to £30,000||Supply of goods, services or works.||Minimum three written quotations / tenders.|
|£30,000 to EU thresholds||Supply of goods, services or works.|
Invitation to tender.
A minimum of four suppliers invited to tender.
All contracts over £30k will be advertised on the portal at Supplying the South West portal where suppliers can register their interest in working for SDC free of charge.
Value in excess of EU thresholds:
|Supply of goods, services or works.||EU procurement rules apply.|
Once a contract has been awarded, the supplier must ensure that quality and performance stated in the tender documents are maintained (or improved) throughout the contract period.
The Council monitors contract progress and the standard of services or works provided to ensure contract requirements are met. For works contracts this involves regular communication with a designated Project Manager and submission of activity records. For service contracts a named officer is designated to monitor the performance of the service provider.
Documentation to support suppliers in tendering. The Council spends approximately £15 million on goods, works and services annually.
Contracts and opportunities
We are now publishing our contracts and tender opportunities on the new Supplying the South West portal web portal, alongside a growing number of other councils in the South West.
This regional portal gives you a one-stop shop window on contract opportunities from a growing number of councils in the South West. Even without registering, you can use the portal to look for information about existing contracts and new opportunities.
If you register as a supplier then you can opt to receive email notification of any tender opportunities that would be of interest to you. You can specify which councils and what contract types are of interest. As a registered supplier you will also be able to register your interest in any advertised opportunity and request the tender documents to be sent to you. The service is completely free of charge.
Sedgemoor has already started putting opportunities on the portal and will be doing so increasingly in the coming months.
The portal also now serves as Sedgemoor's published contracts register.
Procurement is the process by which Sedgemoor District Council buys in goods, services, works or other assets. The process used is consistent with the Councils corporate objectives, policies and external Financial Regulations and Legislation.
Procurement of goods and services policy statement
Sedgemoor District Council always seeks to obtain best value by evaluating the total costs of goods and services. This includes reviewing issues such as warranties and maintenance costs as part of any decision making process.
Electronic procurement policy statement
Sedgemoor District Council supports the move to electronic procurement and will adopt this way of working where it is shown to offer best value. Where practicable Sedgemoor District Council will obtain quotations, place orders and process payments by electronic means.
Economic development policy statement
Sedgemoor District Council recognises that its external expenditure can impact on the economy of the District and the wider County. In reaching its decisions we will consider the affect of these decisions in terms of local employment and the support of the local economy.
Environmental and equalities issues policy statement
The Council recognises the positive impact it can have in these areas and makes an assessment of these areas as part of the procurement process.
Updated January 2009
The Council buys goods services and works from a range of suppliers. Contracts vary from small one off purchases to large works or service contracts.
Typical Council purchases include: